Round Circle

At RoundCircle we are committed to protecting the privacy and security of personal information entrusted to us by our clients, employees, and all individuals whose data we process. This Privacy Policy outlines our practices regarding the collection, use, disclosure, transfer, and protection of personal information in compliance with applicable data protection laws and regulations.

1. Information We Collect

   1.1 Client and Business Partner Information

  • Contact details (e.g., names, addresses, email addresses, phone numbers)
  • Employment and professional information (e.g., job titles, company names)
  • Financial information (e.g., payment details, billing information)
  • Other information necessary for providing our services and managing client relationships

   1.2 Employee and Candidate Information

  • Contact details and personal identifiers (e.g., names, addresses, national ID numbers)
  • Employment history and qualifications
  • Financial information (e.g., banking details, compensation records)
  • Background check and screening information
  • Health and benefits information

   1.3 Website and Online Data

  • Technical data (e.g., IP addresses, browser types, operating systems)
  • Usage data (e.g., pages visited, time spent on site)
  • Cookies and similar tracking technologies

   1.4 Other Information: Any other personal information voluntarily provided to us or required for our business operations and legal obligations.

2. How We Use Your Information

   We use the personal information we collect for the following purposes: 

 2.1 Client and Business Partner Data

  • Providing personalized services and fulfilling contractual obligations
  • Managing client relationships and communicating about our services
  • Conducting market research and analysis
  • Billing and invoicing
  • Compliance with legal and regulatory requirements

2.2 Employee and Candidate Data

  • Recruitment and hiring processes
  • Employment administration and management
  • Payroll and benefits administration
  • Training and performance management
  • Compliance with labor laws and regulations

2.3 Website and Online Data

  • Improving our website and enhancing user experience
  • Analyzing website traffic and user behavior
  • Delivering targeted marketing and promotional content (with consent when required)
  • Detecting and preventing security threats and fraud

2.4 Other Purposes

  • Internal business operations and management
  • Risk management and quality assurance
  • Protecting our rights, interests, and those of others
  • Any other purpose disclosed at the time of data collection

3. Information Sharing and Disclosure

   We may share personal information with trusted third parties who assist us in providing our services, such as:

  • Subcontractors and vendors involved in service delivery
  • Professional advisors (e.g., legal, accounting, auditing)
  • Cloud service providers and data storage partners
  • Background check providers and recruitment agencies
  • Government authorities and regulatory bodies (when required by law)

   We may also disclose personal information in the following circumstances:

  • To comply with legal obligations, court orders, or judicial processes
  • To enforce our policies, terms of service, or protect our rights and interests
  • In the event of a corporate transaction (e.g., merger, acquisition, or asset sale)
  • With consent from the individual or as otherwise permitted by applicable laws

4. Data Security

   We implement appropriate technical and organizational measures to protect personal information from unauthorized access, use, alteration, or destruction. These measures include, but are not limited to:

  • Encryption of data in transit and at rest
  • Access controls and authentication mechanisms
  • Regular security assessments and penetration testing
  • Employee training on data privacy and security practices
  • Incident response and breach notification protocols

However, no data transmission or storage system can be guaranteed to be 100% secure. In the event of a security breach involving personal information, we will take appropriate steps to mitigate the risk and notify affected individuals and relevant authorities as required by applicable laws and regulations.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, and resolve disputes or enforce our agreements. Personal information will be securely deleted or anonymized when no longer needed, unless further retention is required or permitted by law.

6. Individual Rights

Individuals whose personal information we process may have certain rights under applicable data protection laws, such as:

  • The right to access and obtain a copy of their personal information
  • The right to rectify inaccurate or incomplete personal information
  • The right to request the erasure or deletion of their personal information
  • The right to restrict or object to the processing of their personal information
  • The right to data portability (to receive their personal information in a structured, commonly used, and machine-readable format)
  • The right to withdraw consent for processing activities that rely on consent

Exercising your Rights under GDPR, CCPA, Data Subject Rights: You can raise a Request to Exercise your Rights as a Data Subject, and partially delete specific data of yours by filling out the Data Subject Request Declaration and sending it through Email to DPO: abhishek.verma@roundcircle.tech with Data Subject Request Form link :
Click Me

7. International Data Transfers

As a global organization, we may transfer personal information across borders, including to countries outside the European Economic Area (EEA), to support our operations and provide services. In such cases, we ensure appropriate safeguards and data transfer mechanisms are in place to protect personal information and comply with applicable laws and regulations. These safeguards may include:

  • Standard Contractual Clauses approved by the European Commission
  • Binding Corporate Rules for intra-group transfers
  • Reliance on adequacy decisions or approved codes of conduct

8. Third-Party Links and Services

Our website or services may contain links to or integrate with third-party websites, services, or applications not operated by us. This Privacy Policy does not apply to the practices of such third parties, and we encourage individuals to review the privacy policies of those third parties before providing any personal information.

9. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws and regulations. The latest version of the Privacy Policy will be available on our website, and we encourage individuals to review it periodically.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact our Data Protection Officer at:

  • DPO Email: abhishek.verma@roundcircle.tech
  • Company Name: RoundCircle technologies private limited
  • Corporate Office:  448A, 3rd Floor, ENKAY SQUARE, beside Delhi – Jaipur Expressway, Phase V, Udyog Vihar, Sector 19, Gurugram, Haryana 122022

By using our services or providing personal information to us, individuals acknowledge and consent to the practices described in this Privacy Policy.

This Privacy Policy is effective as of 1st March 2024.